Belgian Registration of acetabular and pelvic fractures

The goal of the registry is to improve patient safety, effectiveness of treatments and patient outcome after pelvic trauma. There is no financialsupport for documentation or participation of hospitals. Participation in the registry is voluntary and includes, to the opinion of the authors, dedicated and motivated and interested pioneer colleagues only. The documentation takes place via online web-based portal, which applies data validation rules ensuring certain generic accuracy and completeness of the data. For example the order and correctness of accident, admission, treatment and discharge dates is ensured. If acetabulum fracture is endorsed then acetabulum-specific fracture classifications, treatment and complications are mandatory. This ensures meaningfulness of the collected data. Only complete records can be submitted and, thus, locked for analyses and internal reports. The proportion and of incomplete records is constantly assessed and consequently effort are made to keep this proportion to the minimum. Each participating hospital has a medical doctor responsible for documentation, who is typically experienced in correct coding based on the provided documentation guide, classification guidelines and other definitions. The responsible colleagues are meeting twice annually to discuss the documentation load, methodological questions, scientific analyses, and etc. A monitoring of documentation by participating center and internal data validation are taking place at these meetings.At the same time, all participating hospitals are required to document all their cases.

Data and Resources

Epidemiology

General Hospitals

National Institute for Health and Disability Insurance

Physicians

Quality of care research

Field	Value
Modified	2020-08-02
Release Date	2018-03-28
Identifier	c04163a1-d7d4-42ec-9653-108413258a65
License	Creative Commons Attribution
Public Access Level	Public

Protocol

Protocol
Full title of the project	Belgian Registration of acetabular and pelvic fractures
Name or abbreviated title of the project where available	DGU Becken
Source type	Patient registries

Sponsor(s)

Primary organization that oversees implementation of study and is responsible for data analysis.
Name of organisation	University Bern [Institute for Evaluative Research in Medicine]

Commissioner(s)

Organisation that commissioned this project
Name of organisation	Belgische Vereniging voor Orthopedie en Traumatologie

Source(s) of Monetary or Material Support

Organisation providing support
Name of organisation	National Institute for Health and Disability Insurance
Website(s) of organisation	Website

Governance

Governance
Is there a Steering / Accompanying committee?	No information available

General information

General information
Project description	The goal of the registry is to improve patient safety, effectiveness of treatments and patient outcome after pelvic trauma. There is no financialsupport for documentation or participation of hospitals. Participation in the registry is voluntary and includes, to the opinion of the authors, dedicated and motivated and interested pioneer colleagues only. The documentation takes place via online web-based portal, which applies data validation rules ensuring certain generic accuracy and completeness of the data. For example the order and correctness of accident, admission, treatment and discharge dates is ensured. If acetabulum fracture is endorsed then acetabulum-specific fracture classifications, treatment and complications are mandatory. This ensures meaningfulness of the collected data. Only complete records can be submitted and, thus, locked for analyses and internal reports. The proportion and of incomplete records is constantly assessed and consequently effort are made to keep this proportion to the minimum. Each participating hospital has a medical doctor responsible for documentation, who is typically experienced in correct coding based on the provided documentation guide, classification guidelines and other definitions. The responsible colleagues are meeting twice annually to discuss the documentation load, methodological questions, scientific analyses, and etc. A monitoring of documentation by participating center and internal data validation are taking place at these meetings.At the same time, all participating hospitals are required to document all their cases.

Therapeutic area
Disease	Musculoskeletal Diseases

Objective of the project
Additional information	No additional information available

Scope
Scope	Epidemiology Quality of care research

Design of the project

Data transfer frequency
Data transfer frequency	Ad hoc (event based)

Method of data transfer
Data transfer method(s)	Web application (eg. online registration form, upload)

Sites involved in the project

Type of site(s)
Care Provider	General hospitals

Health professionals involved (encoding) in the project

Health professionals involved (encoding) in the project
Care Giver	Physicians
Specialty of physicians involved (encoding) in the project	Orthopaedic surgery

Informed consent

Informed consent
Are subjects informed?	No information available
How are subjects informed?	No information available
Do subjects have to give their consent?	No information available
How do subjects give their consent?	No information available
Is there a procedure to provide subjects the ability to consult their registered information?	No
Is there a procedure to provide subjects the ability to correct their registered information?	No
Additional information	No additional information available

Review

Ethics Committee
Authorization by an Ethics Committee?	No

Sectoral Committee National Registry (Privacy Commission)
Authorization by the sectorial committee Health / Social affairs of the Privacy Commission	Yes

Sectoral Committee Health / Social affairs (Privacy Commission)
Authorization by the sectorial committee Health / Social affairs of the Privacy Commission	No

Sectoral Committee Crossroads Bank of Enterprises (Privacy Commission)
Authorization by the sectorial committee Crossroads Bank of Enterprises of the Privacy Commission (Y/N)	No

Data dictionary

Classifications and Terminology
Name	Other
Other classification system(s)	Fracture classification by AO/OTA fracture classification by Letournel injury severity score

Data quality

Data quality
First year for which data is available	2004
Procedures for checking and validating the source data	The documentation takes place via online web-based portal, which applies data validation rules ensuring certain generic accuracy and completeness of the data. For example the order and correctness of accident, admission, treatment and discharge dates is ensured. If acetabulum fracture is endorsed then acetabulum-specific fracture classifications, treatment and complications are mandatory. This ensures meaningfulness of the collected data. Only complete records can be submitted and, thus, locked for analyses and internal reports. The proportion and of incomplete records is constantly assessed and consequently effort are made to keep this proportion to the minimum. Each participating hospital has a medical doctor responsible for documentation, who is typically experienced in correct coding based on the provided documentation guide, classification guidelines and other definitions. The responsible colleagues are meeting twice annually to discuss the documentation load, methodological questions, scientific analyses, and etc. A monitoring of documentation by participating center and internal data validation are taking place at these meetings. At the same time, all participating hospitals are required to document all their cases. Currently, no numbers exist regarding the compliance of the hospitals due to inability to perform on-site audits, which would be very time- and cost-consuming in multi-center setting. The registry group has just decided to start collecting documentation coverage rates based on the number of treated and registered cases in each center and to introduce upon this a hospital certification
Data compilation process	The data are entered via a web-based platform. Depending on the main diagnosis certain subform are becomming required to be filled in. Most of the questions are mandatory.
Punctuality for the most recent completed data collection: the data collection was completed	Not applicable
Participation rate of the health institutions	No information available
Participation rate of the health professionals	No information available
Extent of unit non-response	No information available
Extent of the item non-response	There is little item non-response (<5%)
Necessity of editing the raw data	Not applicable
Extend to which the collected data are comparable across the Belgian regions	Not applicable
Comparable or reconcilable over time	There are no restrictions concerning comparability over time
Additional information	No additional information available
Extent of problems with the misclassification of statistical units for their key variables	Not applicable
Can records belonging to same entity be matched?	Yes, no restriction in time
Additional information	No additional information available

Data storage

Data storage
Total number of unique records	13000
The organisation in charge of storage of the collected data, is certified as being compliant with the international standards on information security management system (eg. ISO27001)?	No
Additional information	The organisation in charge of data storage has other location certificaitons for being compliant with standards on information security, data privacy , and etc. This organisation hospitang the registry is located in Bern in Switzerland and is a generic platform for medical regsitries. Local cantonal certifications are available.

Data access

Data access
Written Data sharing policy?	No information available

Request data

Primary tabs

License

Other Access